Last month, we explored Flowscape’s suite of workplace management tools which enhance any workspace and optimise office functionality in our blog, which you can read here.

This month, we are focusing on the desk booking solution, from both a user and administration perspective.

Flowscape’s feature-rich and user-friendly platform streamlines desk booking, with a modular design, customisable features, and robust reporting capabilities. These elements combine to meet your current and future needs with minimal disruption.

The solution can be deployed in the cloud or on-premises. It seamlessly integrates with Microsoft Office 365, Microsoft Exchange, and G-Suite. It also offers compatibility with Windows, macOS, Android, and iOS devices.

The highly scalable solution is adaptable to your specific requirements with various hardware options available to enhance user experience.

You have the flexibility to configure non-bookable desks, bookable desks, and permanently assigned desks.

Flowscape seamlessly supports both individual desk configurations and shared collaboration areas and spaces, you can even book car spaces, lockers and any other resources using the Flowscape application.

With Flowscape’s desk management solution, users can easily:

• Reserve desks upon arrival or in advance.
• Book desks on behalf of team members to enable effective collaboration.
• Create zones and neighbourhoods to optimise space.
• Implement advanced booking rules tailored to your preferences.
• Block off areas / floors / zones depending on occupancy to increase energy efficiency.
• Customise desk types to meet diverse user requirements.
• Search for available desks based on equipment, accessibility and availability.
• Check live seat availability in busy office environments.
• Utilise the Colleague Finder tool to locate team members.
• Generate comprehensive workplace utilisation reports.

Create a smart working environment for your employees:

Custom booking rules / permissions
Efficiently manage desk reservations with Flowscape’s configurable booking rules. Limit desk bookings within specific zones, floors, or departments. Tailor rules to control the number of bookings allowed within designated timeframes or areas within the workplace.

Fixed desk environments
Reserve desks permanently for specific employees, indicated in red on the Flowmap. This option is ideal for employees with specialised equipment or desk setups.

Ad-hoc / hot-desking seating environments
Monitor and release desks if unoccupied. Use USB or presence sensors for automatic desk check-in, reflecting real-time desk availability. Drop-Down desks presence sensors detect desk usage and display it as red on the map.

Booking on behalf of others
Flowscape enables users to reserve desks on behalf of colleagues, ideal for team collaboration sessions, guests, or administrative staff assisting senior management. Configure booking rules to suit your needs via the Flowscape admin portal.

Busy lights
Show desk occupancy status from a distance, helping you manage un-bookable desks effectively.

Fault reporting
Instantly create support requests using the fault reporting feature. The report is routed to your chosen destination, with a visual alert on the map. Users can report any issues (e.g. broken monitor) and attached a photo using the mobile app, which is send directly to facilities / administration to resolve.

Desk management for the smart workplace:

Flowscape’s Desk Management Solution is your ideal companion, whether you need desks on-demand or prefer to plan the week ahead. Designed for both hybrid and traditional offices, it seamlessly caters to employees who embrace office life, work remotely, or travel frequently.

For more information on how Flowscape’s desk management tool can benefit your organisation, please contact our Workplace Technology team by filling in our contact form here.