Our Blog Catalogues

The evolution of modern workplaces is something we often reflect on here at Bizquip. We will be 40 years in business next year, and as workplace specialists, our team have seen such significant changes in workplace design and office environments over the past 40 years. We are lucky to have an experienced and knowledgeable team here at Bizquip, almost half of whom have worked with us for over +20 years.

Having reflected on the latest trends in the modern workplace over the past few weeks, we are all in agreement that privacy booths remain in strong demand. Originally, they grew in popularity pre-pandemic, mainly as companies adopted an open office layout, noise and lack of concentration came to the fore as two key concerns for companies. Couple this with the insurgence of remote working and hybrid models now the norm, privacy booths remain in demand as they offer employees a quiet and private space for concentration, focus and confidential conversations.

The key reasons why companies are investing in privacy booths include:

Flexibility: Privacy booths allow for flexibility, ideal for private conversations, hybrid meetings or brainstorming sessions, if a larger booth is available. Our team of Fitters can relocate the booths for you as required, they are typically modular units so can be re-assembled in alternative spaces as needed. There is a great range of variety available to accommodate the various booth requirements. Did you know that over 80% of office meetings host an average of 4 people? The Maggie Q from Framery is a very popular solution for this reason. Both privacy pods and privacy booths offer sound absorbency, ventilation, a motion sensor to activate lighting, air con and a range of furniture features that can be tailored to your specific requirements.  

Privacy & focus: Sound disruptions and distractions in the office have an immediate impact on our ability to function and are a very common concern for our clients. Privacy booths enable concentration through their acoustic performance, giving people the comfort and confidence to participate in a confidential meeting, phone call or focus on a task that requires minimal interruption. Privacy booths are often considered “do not disturb” areas in an office.

Space utilisation: Privacy booths are compact, for example the 4-person Maggie Q by Framery has a footprint of 220cm x 120cm. They can be placed directly next to workstations without the worry about being overheard. As such, they are an efficient use of space, accommodating a variety of work styles and preferences.

Cost: Privacy booths are a more cost-effective alternative to dedicated meeting rooms with glazed partitions. They typically tend to be mobile so can be moved to alternative locations in future, if required. Typical features also include automatic ventilation, motion sensor to activate lighting and integrated power outlets and personal device charging units.

Privacy booths have become the norm in modern workplaces. They play a crucial role in creating efficient and productive work environments in a hybrid work setting, catering to the ever-evolving needs of employees and companies alike.

We are full steam ahead for 2024, reviewing new products that have launched recently and identifying new furniture to display in our showroom. In this article we lead with visuals and have collated a selection of images that appeal to us and feel illustrate the trends we see set to continue in workplaces in Ireland throughout 2024 and beyond. Key points we are illustrating here through images include:

Privacy requirements to continue – both acoustic solutions and private / focus spaces to minimise interruption and distractions.

Collaboration as important as ever – break out furniture to accommodate and encourage socialising in the workplace, enhancing collaboration amongst colleagues and providing a welcoming and comfortable environment to engage informally.

Sustainability – continued focus to prioritise our environment and ensure that the furniture chosen for workplaces is aligned to our sustainability values. Sustainable across manufacture, design and material selection through to the selection of modular, re-configurable furniture to extend its typical lifecycle.

Technology – the seamless integration of technology & furniture, from bookable meeting and desk spaces to videoconference enabled collaborative environments, all focused on enhancing productivity and improving communication within the workplace.

Bizquip is delighted to announce that we have been certified by the National Standards Authority of Ireland (NSAI) following a detailed audit of our internal processes and systems for three ISO certifications as of December 2023.

The three ISO certifications we have been accredited with are:

• ISO 9001:2015 Quality Management System 
• ISO 14001:2015 Environmental Management System
• ISO 45001:2018 Occupational Health & Safety Management System

 

As Ireland’s official standards body, NSAI completed a comprehensive 2-stage on-site audit, to assess the conformity and effectiveness of our systems. They noted our evident commitment and the fact that a well-documented management system is in place Bizquip were delighted to achieve these certifications with no non-conformances identified during the audit.

NSAI operate under the National Standards Authority of Ireland Act (1996) and are accountable to the Minister for Business, Employment and Retail.

International Organization for Standardization (ISO) certifications demonstrate our commitment to providing our clients with the highest level of customer service, support and delivery, whilst ensuring best practices through our environmental, sustainability and health & safety management systems in place.

As part of this journey to achieve ISO accreditations, we implemented Quality, Environment, Health and Safety Management Systems. This resulted in providing us with an integrated approach to managing our company’s quality, environmental sustainability, and health & safety aspects. Our system combines principles, processes, policies and practices from various management principles.

We were guided through this process by an Irish consulting business, CGBC, who specialise in helping companies achieve ISO certification, a company we would highly recommend for any company wishing to undertake this process.

As a company, we are extremely proud to achieve these certificates and we continue to be proactive in our approach to continuously review and tailor our processes to ensure our customer-centric approach remains at the core of the solutions we offer our clients.

We remain wholly committed to enhancing our customer experience, play our part in helping to safeguard the environment for future generations whilst also promoting a culture of safety awareness, mitigating workplace risk with a robust occupational health & safety management system. We are equally committed to the highest standards for our team, and we are so appreciative of our team’s continuous focus and commitment to upholding these standards.

You can view our certifications here:

ISO 9001:2015 Quality Management System (Registration number: IE-19.7510)

ISO 14001:2015 Environmental Management System (Registration number: IE-19.7510)

ISO 45001:2018 Occupational Health & Safety Management System (Registration number: IE-19.7510)

We will close for Christmas from 5pm on Thursday 21^st December re-opening on Tuesday 2^nd January 2024 at 8am.

All orders, including online orders placed during this period will be delivered upon re-opening week commencing Tuesday 2^nd January 2024.

We will be operating Technical Support for all Print & Document Management clients on 28^th & 29^th December. Normal operating hours will resume on Tuesday 2^nd January 2024. Toner requests can be logged during this period via email to technical@bizquip.ie and they will be attended to upon our return on Tuesday 2^nd January 2024.

Logging Service calls:

Please email your details, with any return contact names or mobile number, fault, and service reference number (found on the front door of every device) to technical@bizquip.ie or alternatively, phone: 01 2178090 – please outline the details of fault and machine reference number – please leave a message and any emergency calls will be logged and attended to on our return.

 

We would like to thank you most sincerely for your support and custom during the year. We wish you and yours a very Happy Christmas and best wishes for 2024.

Boost productivity, transform manual, paper-based tasks and eliminate bottlenecks with our powerful, user-friendly process automation and cloud-based document management solutions.

Bizquip have specialised in document management from our inception in 1984 from the evolution of paper-based systems right through to cloud-based workflow solutions and file retrieval from mobile devices.

For over 20 years, our team have helped clients digitise and enhance their business processes from historic, manual & paper based daily tasks, to streamline automated processes, creating huge benefits across small, medium, and enterprise size organisations through ECM solutions.

Introducing an enterprise content management system (ECM) can sometimes sounds like a huge undertaking for any business, both in terms of time and money, but this is a common misconception.

Our team of consultants and in-house development team can have clients fully operational in a matter of weeks with a clear return on investment.

Most of the solutions we provide clients revolve around every-day tasks that most businesses in Ireland face, and some of the processes we can assist with include:

• Accounts payable automation
• Introduction of electronic forms and accelerated approval processes
• Intelligent Data capture and storage
• Support your mobile & hybrid workforce
• Instant file & document retrieval without spending time searching for documents
• Document compliance, e-signatures & GDPR
• Expense and mileage claims & approvals
• Sales order processes / returns processes
• Quality control, online forms for ISO compliance

Our team understands that each company is unique, but the above are just some of the processes and issues that we see on an ongoing basis from talking to clients in Ireland.

The introduction of business process automation has a huge impact on employee productivity and positivity as well as increased efficiencies across the business.

We have seen one client reduce a process from an average of 2 weeks to 2 hours by introducing a digital approval process, notifying everyone involved at their stage of the process via email for them to approve, thus removing bottlenecks and increasing collaboration across the business.

We have helped another client remove 40 physical filing cabinets from their office by digitising their paper-based forms and introducing a simple but effective electronic form template that they send to all their customers. This has also saved an employee from over 120hrs per year in physical filing and retrieval, meaning this employee can locate a specific file in seconds from their PC.

This is also hugely important for document compliance and GDPR.

If you would like to discuss how you can make improvements by automating inefficient business processes, please contact our Workplace Technology team to arrange a complimentary 15-minute discovery call.

Arrange a call here.

We were delighted to be featured in last month’s ThinkBusiness.ie feature article on inter-generational businesses in Ireland.

Our Managing Director Jim, sat down with John Kennedy, editor of ThinkBusiness.ie along with Michelle and James to discuss all things Bizquip, from our inception right through to 2023 and beyond.

As we approach our 40^th year in business next year, we were delighted to discuss the future of our family business, discussing the many ways in which we have adapted to our clients’ requirements since the business was founded in 1984.

Along with the thinkbusiness.ie article, we also currently feature in Bank of Ireland’s Business Banking’s campaign “The best businesses never stop beginning”.

 

We are wholly committed to our clients and the service we provide on a day-to-day basis, we truly pride ourselves on this service and the team we have within Bizquip, who are the heartbeat of our success.

We are grateful to the team at Bank of Ireland for supporting us and sharing our story.

To read the article in full, please click here.

Video collaboration is a hugely important aspect for all organisations in todays’ world, with plenty of factors to consider when choosing the correct solution for your business.

Bizquip are delighted to be a certified partner of Yealink, a global leader in audio and video solutions to enable seamless collaboration in any environment.

Yealink have a wide portfolio of meeting room technology, ranging from BYOD solutions for small huddle-spaces & meeting pods to fully integrated boardrooms and training facilities, examples of which can be seen in a recent case studies for Mitsubishi Electric Ireland and NDT Global.

Some key features of the Yealink range of video conferencing solutions include:

Ease of use – Yealink simplify communication and collaboration for users. Meet, share and collaborate with devices such as the MeetingBoard.

Microsoft certified devices – The Yealink video conferencing portfolio is Microsoft teams certified, meaning users can host and participate in Microsoft teams meetings seamlessly from any device.

Premium Audio and Video Experience – Yealink provides users with excellent video and audio experience, for both on-site and remote meeting participants.

Wireless Content Sharing – Share content at the click of a button with the WPP20 and WPP30 devices.

Cost effective – Yealink’s portfolio is one of the most cost-effective solutions on the market in comparison to other manufacturers.

 

Our Workplace Technology team are happy to advise which solution could fit your organisations requirements and budget.

We have a range of Yealink video conferencing solutions in our showrooms in Sandyford, if you would like to arrange a demonstration, please click here.

Ricoh are a global market leading print manufacturer and IT Service provider, specialising in managed print solutions, including high quality printers, scanners, and robust and efficient multifunction photocopiers.

Bizquip, Ricoh Ireland’s largest and only prestige partner since 1984, are delighted to introduce their brand-new range of A3 colour photocopiers (MFDs) which have recently launched in July 2023.

Some features of the new Ricoh photocopier range includes –

Adaptability

Ricoh’s robust and reliable intelligent devices adapt to changing needs as the workspace evolves. They offer customisation, flexibility, and integration with other business applications.

Users can customise their new photocopier with applications and solutions that enable employees to work faster, smarter, and more securely –not just now, but into the future.

Productivity

The latest IM C Series comes with numerous features that improve productivity and increase efficiency including single pass scanning (up to 300 pages per minute scan speed), faster CPUs, SSD storage as standard and more memory (RAM), ensuring quick and reliable performance for digital document workflows.

Security

While Ricoh print hardware has always been strong on security, it has made some improvements to limit the risks for any organisation.

• Latest security features including WPA3 authentication and TPM 2.0
• Multi-Factor Authentication & new card-based access minimising risks of data breach
• Improved Privileged Account Control (flexible administrator role) feature
• Android OS 10 on the upgraded Smart Operation Panel
• Latest security updates via RICOH Always Current Technology

Sustainability

Ricoh are committed to reducing their environmental impact.

The new range of A3 Colour photocopiers lead the industry when it comes to sustainability, which is one of the many reasons Bizquip have worked closely with Ricoh since 1984.

• Toner bottles produced from 100% recycled plastic
• 54% reduction of plastic in packaging
• 50% post-consumer recycled plastics used in the outer mainframe

If you would like to speak to one of our Workplace Technology team to learn more about the new Ricoh A3 Colour range of Photocopiers or our Managed Print Service offering – please click here.

We are now embedded in the era of hybrid offices, combining both remote and in-office work to offer employees flexibility while maintaining in-person connection to achieve results. A considered and well-planned workspace, tailored to your company’s vision, goals and values can create a truly positive working environment, driving innovation, creativity, and efficiency. Our latest article highlights the key considerations in which office interiors can positively impact a company’s culture to drive innovation and efficiency.

 

Multiple work settings: Quiet spaces for focused tasks, height adjustable desks for sit-stand requirements and project spaces for collaboration enable employees to choose a specific work setting to best suit their task at hand when in the office. Acoustic booths and privacy pods are now commonplace in workspaces, provided to facilitate personal calls, private or confidential meetings or act as a quiet space in an open floor plan when a deadline looms. Comfortable, relaxed zones for research of cross-collaboration assist with knowledge sharing, thus driving innovation and creativity in the workspace.

 

Flexible spaces: Flexible spaces that can be reconfigured to accommodate different tasks and encourage collaboration amongst colleagues are very popular. Think agile furniture such as folding tables, tables on castors, extendable tables, height adjustable tables, mixed height seating, stackable seating, poufs and swivel chairs. All of these options can be easily reconfigured to accommodate different tasks in the same space.

 

Social spaces: It is now common practice that in-office work centres around collaboration, socialising with colleagues and participating in formal meetings in person. Social spaces have heightened in demand in workspaces, with many companies seeking to incorporate informal break out spaces into their office design. The hospitality sector is having a growing influence in workspace design, with lounge chairs, sofas and informal seating now commonplace in the office.

 

Leveraging technology: The right technology infrastructure is critical to the success of a hybrid working model. Effective communication is key to an efficient workplace and hybrid models will not function without technology such as video conferencing systems, interactive screens, docking stations and power & charging solutions for personal devices. All of the above make for a seamless transition when moving from remote to in-office working.

 

Having the above spaces and considerations in place in the workplace facilitates productivity, encourages collaboration and fosters creativity and positive interactions. Incorporating biophilic design and ergonomics will further enhance a sense of well-bring among employees, which in turn will positively impact a company’s culture.

 

Get in touch here with our team of Interiors specialists to understand how you can implement the above changes in your workspace.

Over the last number of years, our team have seen a huge drive towards sustainable procurement for our clients, many of which have specific ESG & sustainability strategies to ensure they are doing what they can to have a positive impact on the environment.

Bizquip have also taken steps to ensure we are making an ongoing positive impact on the environment, which you can read more about here.

Office printing is one area that often comes up in conversation and is often assumed to have a negative environmental impact, but if managed correctly with the right managed print solution and partner, this is certainly not the case.

In the following article, we highlight how implementing the right managed print solution can have a net-positive environmental impact with the support of Bizquip.

Print management that helps save the earth.

Printing has long been an essential aspect of most business operations, but it can often come at a cost to both the environment and the bottom line. Excessive printing not only contributes to paper waste but also consumes energy and resources. This is where a print management solution like PaperCut comes into play.

Papercut is a managed print software that helps hundreds of millions of people around the world to minimise waste, while having a secure and easy printing experience. Some of the environmental benefits of introducing Papercut include:

Reduced Paper Waste

PaperCut allows you to monitor and control printing activities across your organisation. Bizquip help you set print quotas, enable duplex or mono only printing by default, and can encourage employees to think twice before hitting that “Print” button. By reducing unnecessary printing, you’ll be minimising paper waste and decreasing the demand for raw materials.

Energy Conservation

PaperCut’s intelligent print job routing ensures that print jobs are sent to the most energy-efficient printer devices available. This not only reduces energy consumption but also lowers operational costs. By optimising your printing infrastructure, you can make a significant contribution to your company’s carbon footprint reduction.

Data-Driven Insights

The data provided by PaperCut’s reporting and analytics features can offer valuable insights into your organisation’s printing habits. This information can guide you in making informed decisions on how to further optimise your print environment for sustainability. For instance, you can identify high-volume print areas and implement targeted strategies to minimise waste in those locations. This, paired with our bespoke monitoring software, Bizvision, will enable our team (or yours) to monitor all print devices accurately from your desk, reducing the need to each device individually when a problem may arise.

Encouraging Behavioural Change

With PaperCut, you have the power to engage employees in your sustainability journey. By setting print limits and encouraging responsible printing behaviour’s, you’re fostering a culture of mindfulness and environmental stewardship among your workforce.

Remote Printing Control

In today’s hybrid work models, enabling remote printing control is essential. PaperCut allows employees to print documents from their devices while still adhering to sustainability policies. This flexibility promotes efficiency without compromising on your ESG goals.

 

Along with Papercut, Bizquip also partners with global market leading manufacturers such as Ricoh and HP, both of which have a strong focus on sustainable practices including carbon neutral certificates for all print hardware.

Finally, by signing up to our global reforestation programme in partnership with PrintReleaf, you can have a net-positive impact on the environment, safe in the knowledge that any time you or a colleague click print, you are contributing to the reforestation of the planet.

Both Papercut and our reforestation programme can be implemented on any existing print hardware or managed print solution without the need to upgrade printers or photocopiers.

For a brief demonstration or for more information, contact our workplace technology team here.

In our latest blog post, we delve into the world of managed print services (MPS) and explore how implementing this solution can significantly benefit your business. In today’s fast-paced digital era, optimising your office workflows and reducing unnecessary costs are vital for staying competitive and ensuring your workforce are working efficiently. Bizquip’s Managed print service offering provides a comprehensive approach to print management, ensuring streamlined processes, enhanced productivity, and cost savings. So, let’s dive in and discover the numerous advantages of implementing a managed print service into your organisation.

First, let’s look at the term Managed Print Services:

Managed print services refer to the outsourcing of your printing and document infrastructure to a trusted expert in Bizquip. With MPS, you can streamline and optimise your printing environment, allowing you to focus on your core business activities while leaving the print management tasks to the experts. From monitoring and maintaining your print fleet to proactive supplies management, the workplace technology team at Bizquip handle all aspects of your printing infrastructure, including hardware, software, and ongoing support.

Key benefits of implementing a managed print service:

Cost Reduction: One of the most significant advantages of adopting MPS is cost reduction. By introducing an outsourced managed print service, you can eliminate unnecessary expenses associated with printing, such as excessive paper and ink/toner consumption, equipment downtime, and inefficient workflows. By optimising your print fleet, implementing print rules and restrictions, and proactively managing supplies, Bizquip’s team help you reduce costs and improve your budget predictability.

Enhanced Productivity: MPS plays a vital role in boosting productivity within your organisation. By automating manual processes, optimising workflows, and implementing user-friendly print management software, Bizquip can streamline your printing environment. This ensures that your employees can access the right printing resources when needed, minimising downtime and enhancing efficiency.

Proactive Maintenance, monitoring, and support: With a fully managed print service, you no longer need to worry about printer & photocopier malfunctions or downtime affecting your operations. Bizquip offer proactive monitoring and maintenance through our own Bizvision remote monitoring system, ensuring that your print fleet operates at optimal performance. By leveraging this remote monitoring tools, our technical team can detect and resolve issues before they impact your productivity. Additionally, our expert technical support is readily available to address any printing concerns, allowing your IT staff to focus on core tasks.

Enhanced Security and Compliance: Data security is a top priority for businesses today. Bizquip offer robust security measures to safeguard your sensitive information. These include secure printing solutions, user authentication, data encryption, and comprehensive print audit trails. By implementing MPS, you can enhance your compliance with industry regulations, such as GDPR, minimising the risk of data breaches. Bizquip work with global market leading manufacturers in the print industry such as Ricoh and HP to ensure out clients print infrastructure is robust and secure. 

A fully managed print service provides organisations with a comprehensive solution for optimising their printing environment. From cost reduction and increased productivity to enhanced security and scalability, the benefits of implementing MPS are undeniable. By partnering with a trusted MPS provider like Bizquip, you can streamline your printing operations, reduce costs, and improve efficiency. So, take the leap and embrace the power of managed print services to drive your business forward in today’s digital age.

If you have any questions or would like to explore how managed print services can benefit your specific business needs, don’t hesitate to reach out to our team of experts. We’re here to help you unlock the full potential of your printing infrastructure.

Click here to arrange a discovery call with one of our Workplace Technology team to see how you can improve your print environment.

Since March 2020, organisations have shifted how they operate on a day-to-day basis with many adopting a hybrid working model. Along with this, organisations in Ireland are constantly searching for ways to streamline processes, increase efficiency, and reduce costs. One area that has gained significant traction is document management since 2020. Traditional paper-based workflows are gradually being replaced by more efficient digital alternatives which has sped up significantly with the introduction of hybrid working models, and for good reason. In this article, we will explore the advantages of digitising simple but effective document workflows and how it can benefit any organisation irrespective of size.

Enhanced Productivity: By adopting digital document workflows, companies can experience a significant boost in productivity. Manual and paper intensive processes such as printing, scanning, and physically handling documents, can be time-consuming and prone to human errors. With digitisation, documents can be created, shared, and accessed with just a few clicks, eliminating the need for physical paperwork. This allows employees to focus on more value-added tasks, leading to increased productivity and overall efficiency within the organisation.

Improved Collaboration: In the hybrid workplace, efficient collaboration is essential for business success. Digitising document workflows facilitates seamless collaboration among team members, regardless of their physical location. By storing documents in a secure cloud-based system, employees can access and work on files simultaneously, making real-time collaboration effortless. This not only accelerates decision-making processes but also fosters better communication and teamwork.

Enhanced Data Security: For any business, protecting sensitive information is a top priority. Traditional paper-based workflows are vulnerable to theft, loss, or damage, which can have serious consequences. Digitising documents offers enhanced data security by implementing encryption, access controls, and audit trails. With robust security measures in place, businesses can confidently store and manage their documents, ensuring that sensitive information remains protected and compliant with relevant regulations.

Cost Savings: Managing physical documents involves various expenses, including printing, storage, and maintenance. By transitioning to digital content, Organisations in Ireland can significantly reduce these costs. Digital storage eliminates the need for physical filing cabinets, freeing up valuable office space. Additionally, electronic document management reduces printing and paper consumption, contributing to sustainability efforts while saving money on supplies. Over time, these cost savings can have a positive impact on the bottom line and a return on investment in some cases within 6 months.

Environmental Sustainability: Embracing digital transformation aligns with the growing emphasis on sustainability. Traditional paper-based processes contribute to deforestation and waste generation. By going paperless, Irish companies can play a part in preserving the environment. Digitising documents reduces paper consumption, minimising carbon emissions associated with transportation, and promotes a greener way of conducting business operations.

The advantages of digitising document workflows are undeniable for any Irish business. From increased productivity and improved collaboration to enhanced data security and cost savings, the benefits are far-reaching. Bizquip have enabled clients to reduce workflows and bottlenecks and can show real savings by introducing simple but effective business process automation tools to enable our clients work effectively. Read a client specific case study here.

While the use of paper is still very important for most organisations in Ireland, introducing a streamlined process can help create a more efficient and collaborative workforce.

For instance, Bizquip have digitised some of our own processes, including our sales order process, our expenses process, and invoice approval processes.

Our team would be delighted to set up a brief demonstration on how we can implement process improvements to any of your processes you would like to discuss.

To arrange a call, please click here